New Features in QuickBooks: ‘Tis the Luck of the Irish
You don’t need a 4-leaf clover, a pot of gold at the end of the rainbow, or everything “green” on St. Patrick’s Day. For the luck of the Irish, all you need are these new features in QuickBooks. Let’s dive right in.
Batch Reclassify Bank Transactions
Who wouldn’t want to be more productive, especially when it comes to something that has always been a manual process?
Now, you can batch reclassify additional attributes of bank transactions. Instead of opening one transaction at a time to change it manually, you can quickly edit an entire batch of one type of bank transaction such as expenses or deposits.
To get started, click on Bank transactions and choose Categorized to start batch-editing bank transactions in fewer steps.
Add multiple approvers to workflows
Workflows in QuickBooks Online Advanced recently expanded to include multiple conditions. In short, workflows in Advanced can include multiple sequential approvers for bills that meet the particular conditions you specify.
Why is this important?
No matter how your organization is structured, you’ll have the flexibility to set up a bill approval workflow that ensures bills reach all necessary stakeholders before getting paid. You can also track and reference an audit trail of these approvals in real time.
Apps Redefined
At Certum Solutions, we love QuickBooks apps—and some that aren’t in the app store, but make you more efficient and productive. However, in some cases, you may have some older apps connected in QuickBooks Online you no longer need or want.
Now, you can choose which apps are connected to QuickBooks Online.
Here’s how it works: Each primary admin on a QuickBooks subscription can now disconnect apps that were connected by others using the same subscription. Previously, primary admins could only view Admin info for apps connected by other admins.
With this change, you can focus on the apps you depend on by choosing Disconnect to remove unused or unwanted apps from the list.
KPIs are King
One way we help our customers is to help them understand their numbers so they can make better, more-informed business decisions, as well as track business performance. One way to do this is through Key Performance indicators, or KPIs.
While KPIs are usually presented in a dashboard format, QuickBooks now has a way to see them in the software. In your homepage or Business overview, you’ll be able to choose from a few new widgets to highlight specific KPIs.
The new widgets include the following:
Mileage summarizes client travel mileage during business trips added to QuickBooks Online. This widget was previously exclusive to QuickBooks Online mobile.
Accounts Payable summarizes short-term debts and liabilities your business owes its vendors and suppliers.
Accounts Receivable summarizes the amounts your business has invoiced but not yet received.
To add a new widget, select Customize layout, then Add or remove widgets.
Payroll Improvements
There are two improvements to QuickBooks Payroll this month: Creating and assigning payroll items to multiple employees, and the ability to run QuickBooks Payroll through a keyboard shortcut.
Creating and assigning payroll item to multiple employees: It now takes fewer steps to update employee information. From your employees’ individual profiles, select Edit Payroll Items on the Employees tab to see all pay types, deductions, and contributions assigned to employees; see all employees assigned to each pay item; assign multiple employees to each pay item in a simple workflow; and more.
Run QuickBooks Payroll with a keyboard shortcut. You can now use a keyboard shortcut to run payroll from anywhere in QuickBooks Online. Select Ctrl + Alt/Option + “u” to start the workflow for running payroll. It’s a small feature improvement, but it does save time. Note you can see more shortcuts by pressing Ctrl + Alt/Option + Command/Windows key + “/”.
(Sources and images courtesy of QuickBooks)